About Civica:

Over the past two decades, shortages of generic, injectable medications critical to the lifesaving work of hospitals in the United States have become commonplace and have reached an all time high. Over 300 essential medications are reported to be in shortage, according to industry and FDA reports. “Race to the bottom” pricing of mostly sterile injectable medications, manufacturing challenges and predatory pricing are both the causes and results.

Who suffers most? Patients.

Civica is a 501(c)(4) social welfare organization established in 2018 by health systems (CommonSpirit Health, HCA Healthcare, Intermountain Healthcare, Mayo Clinic, Providence St. Joseph Health, SSM Health, and Trinity Health) and philanthropies (Gary and Mary West Foundation, Laura and John Arnold Foundation, and Peterson Center on Healthcare) to reduce chronic generic drug shortages and related high prices in the United States. An experienced team of health care and pharmaceutical industry leaders leads the organization.

Today, more than 55 health systems have joined Civica. They represent over 1,500 hospitals and over 30 percent of all U.S. hospital beds. Civica has also supplied the U.S. Department of Veteran’s Affairs, the U.S. Department of Defense, and the U.S. Strategic National Stockpile of essential medicines. Since established, the #1 Policy for the Civica team has been “Do What Is in the Best Interest of Patients.”

Civica has expanded its mission beyond the hospital setting to include lowering the cost of medications at the pharmacy counter. It has launched a sister organization, CivicaScript, to enter the retail pharmacy market partnering with Blue Cross Blue Shield entities and others with the goal of reducing select high cost generic drugs where market forces are not working to control drug costs.

More recently, Civica announced plans to develop, manufacture and deliver affordable biosimilar insulin, The consistent availability of affordable insulin will benefit people who ration their care or who have been forced to choose between this life-sustaining medicine and living expenses. Those who are uninsured or underinsured often pay the most out of pocket for their medications.

Long- and short-acting insulins will be produced and available in both vials and pre-filled pens – at no more than $30 per vial and no more than $55 for a pack of five pens.

Learn more about Civica’s plans and progress at  www.civicarx.org

Position Description:

The Quality Systems Associate - Document Control will join the Civica, Inc. (“Civica”) organization at the Petersburg, Virginia site by bringing their knowledge and experience in service to patients and pursuit of excellence in quality and compliance.  The Petersburg site serves as Civica’s new fill finish facility dedicated to the manufacture and supply of essential generic sterile injectable medications.  Responsibilities of the position include ensuring consistent application of Civica and regulatory expectations to documents and the management of applicable repositories, managing the document change control process, and aiding other personnel in utilizing the document control system.

The role is essential to assure the Petersburg site’s document control system complies with applicable regulatory standards (e.g., Current Good Manufacturing Practices) and expectations for the development and reliable supply of quality medicines.

Essential Duties and Responsibilities:

• Responsible for maintenance of Civica Petersburg’s Document Control System and execution of applicable program activities, acting as the site’s subject matter expert on document control.
  • Coordinates document control and training timelines.
  • Oversees Periodic Review Timeliness
  • Performs Impact Assessments for Document Change Controls.
  • Coordinates and performs training verification
  • Performs True Copy verification
  • Ensuring all GMP documentation is maintained and controlled per company policies and procedures, including issuance and reconciliation of controlled copies.
• Authors procedural documents related to area of responsibility.
• Interpreting compliance and regulatory requirements for incorporation into departmental systems, procedures, and documentation.
• Track, trend, and analyze Document Control System metrics for the site.
• Developing collaborative relationships with end users and providing guidance on standard processes in document control.
• Support overall quality system programs as needed to include but not limited to training, supplier quality, change control, and deviation/CAPA systems.
• Support cGMP compliance and inspection readiness within the organization.
• Fosters the development of a Quality Culture within the cGMP environment.
• Practice and promote a safety and quality mindset and quality excellence approach to all activities. 
• Facilitates document establishment and revision through management of Document Change Requests and Document Change Controls.
• Participation in the editing and reviewing of controlled documents, ensuring adherence to applicable internal procedural and external regulatory requirements.

Basic Qualifications and Capabilities:

• Bachelor’s degree with a minimum of 2 years experience or a combination of 8 years of education and experience in document control and training within a regulated industry.
• Strong organization and execution skills with a proven track record of successfully managing multiple projects and priorities.
• Excellent interpersonal and written communication skills and experience using various software/electronic applications required.
• Self-motivated, flexible, and able to work in a small, fast-paced, dynamic environment.
• Ability to work autonomously and within established guidelines, procedures, and practices.
• Committed to delivering high-quality results, working with others to overcome challenges, and focusing on what matters.
• Continuously looking for opportunities to learn, build skills, and share knowledge with others.
• Proactively identify and work collaboratively to resolve problems by taking risk-based and compliant approaches to solutions.
• Previous document control and training administration experience within the Pharmaceutical Industry.
• Previous experience working with Veeva or other electronic document and training management systems.
• Previous experience writing and/or revising Standard Operating Procedures.